How to Write That Really Effective Cover Letter

If you’re looking for a job, long before the recruiter sees your resume, it is the cover letter that can make a good first impression, or land your papers in the trash. Thus, to stand out from a large pool of applicants, your cover letter also needs to stand out.

The two things always required by employers is a cover letter and a resume. Naturally, the resume will show off your experience and accomplishments in short summary formats. Your cover letter lets you summarize the most vital points in that resume and offer a detailed explanation of why you’re the right one for the job. The cover letter can also demonstrate your strong writing and communication skills, assuming it was you who wrote your cover letter.

When writing a, you need to consider the following:

Before you even write:

Use a basic cover letter format – old school type – but the content should be customized for each employer. The simpler the format and appearance, the better.

Always research each of your prospective employers and the position and work for each before even starting on it.

Take the time to organize clear and precise sentences. Remember that the employer is evaluating how good your writing skills are.

Always do careful proofreading to prevent errors in spelling, grammar, and punctuation. You can ask a professional or a friend to read your letter before sending it.

The Header

The header should contain the name and contact information such as address, phone number, and e-mail address of the applicant. This is immediately followed by the date, and the company’s contact information. The best address at the beginning of the company’s contact information is one addressed to a specific person, complete with the specific position.


Always begin with the proper salutation to the person specifically concerned such as ‘Dear Mr. Smith.’ If the gender can’t be determined, simply use the full name as the salutation. ‘To whom it may concern’ are outmoded salutations that should be discontinued as well as those ‘Dear Sir/Madam’ types.

Tell the company who you are and why you are applying for the job. Move on to a brief summary of your relevant education and experience. You can also mention how you learned about the position or who endorsed you to it. If the person who endorsed you is personally connected to the company, mention the reference in full name.


This is the part where you convince the company that you’re the right person for the job. You need to show the recruiter that you possess the skills required for the job, both hard skills and soft skills, and mention a few achievements and accomplishments to highlight those skills. Give reasons how well you can cultivate relationships with your employer and co-workers.


Your closing statement should simply state or summarize why the company should hire you above all other applicants. Give your contact information to reiterate that you are ready any time for an interview. One nice closing is to thank the recruiter for taking time in considering your cover letter. This shows great respect and a pleasant closing to the letter.

Learn How to Write a Cover Letter – 7 Simple But Very Important Tips

Never has it been as important as it is today to learn how to write an amazing and effective cover letter. This simple part of your job application package is the single most important step in separating you from the crowd. Follow these seven simple steps and you will put yourself at the front of the interview line.

1. Always do you research and address your cover letter to the person you intend to reach by their name and job title. If you are submitting your resume and cover letter to a job posting that does not allow phone calls, do so anyway, but do it in a professional and courteous manner. Simply ask the receptionist or person that answers your call for the name and title of the hiring manager. Make sure that you let this person know that you are only asking so that you can submit your application in a professional manner to the correct individual.

2. Make sure that you sign the your cover letter in ink, I prefer black, but blue will work as well. This simple step will show the hiring manager that you and your resume package are original and not just another copy from a mass mailing by an uncaring applicant.

3. Keep your cover letter short and to the point. Never use more then five paragraphs and NEVER use more then one page! This is another simple step that will show that are considerate of the hiring managers time. The reader will always appreciate a short and to the point application much more then one that tends to ramble on and on about things that are not relevant to the job opening they are looking to fill.

4. Use a good quality paper for both your cover letter and your resume. Put both documents on the same paper stock. Also, make sure that the style and fonts that you use are the same or at the very least, compliment each other.

5. Be sure to highlight a couple of your proudest accomplishments and/or abilities. This will draw the reader or hiring manager into your cover letter and grab his or her attention. Remember, you are trying to make yourself stand out from the crowd and prove that you are the right candidate for the job. Never waste valuable space on your cover by describing your past jobs and back ground, that is what the resume is for. Your cover letter should always be written in such a way as to grab and keep the readers attention, make sure you are writing in your most positive manner.

6. Proofread, proofread and then proofread again. Nothing shouts “do not hire me” more then a misspelled badly punctuated cover letter or resume. I like to go as far as having someone else read it and critique it to me so it can be corrected in any way it needs to be. Make sure to send this out in “Perfect” form.

7. Last but certainly as important is to use a simple and easy to read font. Always remember that there are many other people out there vying for this same open position and this is your one and only chance to make a great and lasting impression.

Cover Letters – How to Write an Unforgettable Cover Letter

Many people overlook cover letters. They may even wonder if they really need one. So, DO you really need one? Of course! Cover letters not only tell the hiring manager which position you’re applying for, but also provide the first impression of you and your skills. Use it to sell yourself and your skills. So, how do you write an unforgettable cover letter?

Use business writing style. That means use short words, short sentences, and short paragraphs. Make your writing clear, concise, and easy to understand.

Address your cover letter to a specific person. If you don’t know who the hiring manager is, find out before you send your letter and resume. The internet is a wonderful tool that you have at your fingertips. Use it to your advantage!

Use the same high quality paper that you write your resume on.

Stick to only one font and size. Use 10, 11, or 12 point Arial or Times New Roman when possible; but, definitely match the font of your cover letter to the font on your resume.

Tailor your cover letter to the specific job you’re applying for. This is where you let the hiring manager know which job you’re applying for, where you found out about the position, and why you are the best candidate for the job.

Have at least three body paragraphs; the introduction, discussion, and conclusion.

In your introduction, state the position for which you’re applying, tell how you found out about it, and ask for consideration for the job. It should be 2-3 sentences.

Your discussion paragraph is 3-5 sentences that explain how you’re the best candidate for the job. Focus on skills, education, experience, and character. Mention the good things that your managers and teachers have to say about you.

In your conclusion, restate your interest in the position. Remind the reader of your contact information. You might tell them that you’ll initiate follow-up (be sure to make contact if you say you will!). Thank the reader for his or her time.

Remember to sign it! Nine out of ten of my business students forget to sign their cover letters before they turn them in. If you can’t remember to sign your name, how will you remember to do your tasks on the job?

Network! If you know someone who works for the company, mention their name in your cover letter. Be sure to ask them if it’s all right with them; but if it is, you should use every possible in!

Use adjectives. This is your chance to use lots of specific adjectives to describe yourself. Match them with the ones in the job posting if possible. You are highly motivated, energetic, friendly, outgoing, etc.

Be polite and friendly, but not casual. Remember that you are not writing a letter to your potential employer. They want to know that you will be an excellent employee, but also that you will be easy to work with. The attitude you present in your cover letter tells a lot about you and your personality.

Check for spelling and typing errors. These errors are so easy to fix. However, unless you are an exceptional author, you will have to print out your draft and edit it with a pen. Computers don’t know everything, and they won’t catch typing errors or other simple mistakes that make you look careless.