Cover Letter Sample — For the Corporate Flight Attendant

Writing a cover letter to send with your résumé can be both confusing and frustrating. What exactly should you say? Are you saying too much? Are you only speaking about your needs vs. the company’s needs? Oh, what to do! In this “short” piece, I will list some ideas on how to craft your cover letter. I have also provided some important links — for additional assistance — particularly if you find yourself still needing outside help.

Basics

* Make sure you use exactly the same type of paper you use for your résumé. White with white is best, business paper is strongly advised, especially paper containing 100% cotton. Cheap 20 lb. copier paper is a terrible idea!

* A matching business envelope {#10} is acceptable. Tri-fold your copies separately; when you place the cover letter inside the envelope, make sure that the letter is shown first [when you lift the flap of the envelope up] followed by your résumé. Fold it so that your name and contact information is the first thing the recruiter sees. If you choose to use a kraft envelope make sure that is no smaller than 9×12 or bigger than 10×13. Place an attractive computer generated label on it with your return address shown appropriately. If you must write on it, PRINT your information and do not be fancy. Remember: you want the post office and the company’s mailroom to be able to read what you wrote! Otherwise, important time may be lost in the process.

* If you are emailing your information make sure that the job listing stipulates that attachments are okay. If not, don’t you dare send attachments! Instead, within the body of an email message you can write your cover letter [a brief introduction] and then cut and paste your résumé. I cannot tell you how many files never get read when the person does not do as instructed. You can also follow up and mail in a hard [paper] copy if an address is provided.

Beginnings

* Match the header on your résumé with the header on your cover letter. They can and do get separated! An example header should look like this:

Jane Doe

14 Star Lane

Smithville, NC 27777 USA

Telephone: 919-555-1212

Cell Phone: 919-555-1213

Email: [email protected]

* Include your personal website address only if that information is valuable. If you host a site that is weird, inflammatory, adult oriented, or otherwise controversial, simply do not expect any response from the company.

* Put today’s date on the cover letter.

* Next, include your contact’s information, which can include:

Ms. Ellen Snow

Human Resources Coordinator

FlyByNight Aviation, Inc.

1234 Orville Wright Lane

Serendipity, NC 27776

* Your salutation comes next and should look like this

— Dear Ms. Snow:

Body

* Keep in mind that your cover letter must not be lengthy. You can say all that must be said in no more than three, maybe four, brief paragraphs.

* Here is a sample:

Attached, please find a copy of my résumé for your review. I am interested in the position of corporate flight attendant listed online at http://www.flybynight.com.

I believe my three years of international flying experience along with my culinary background and language skills makes me the ideal candidate to serve FlyByNight’s distinguished clientele. Currently, I work as an independent contractor and have flown to top destinations in Europe as well as throughout the U.S. and Canada. FlyByNight’s need for a dependable, trained, and highly experienced team player is exactly the type of position I desire.

I look forward to meeting with you in person to discuss your particular needs and how I can help FlyByNight successfully carry out its mission as the best operator of private jets in the world. Feel free to contact me at your earliest convenience; I can be reached at 919-555-1212 or by on cell phone at 919-555-1213.

Byes

* Sincerely,

Jane Doe

Leave 3-4 lines from your “Sincerely” to your name. Your closing shouldn’t include other words including Regards [too plain], Cheers! [too British], Love [too personal], etc. Remember, this is a business letter.

In summation, keep it short and specific. Have three or four main points you can emphasize about your strengths, particularly, those points which match with the points listed by the company in their job details. In this particular case the candidate emphasized her culinary, language, and international travel experience, as well as her availability. All four points were stressed in the company’s job listing which read:

“…international jet operator is searching for an experienced cabin attendant. This position involves serving our on demand charter clients from east coast locations to destinations in the U.S. and abroad. Must have exceptional food service skills. Current training with FACTS, FlightSafety or similar training vendor; French or Spanish language skills: a plus…

You cannot avoid talking about yourself, but you can control how you talk about yourself.

Do not…

1. …beg for an interview.

2. …mention money or benefits. If the job listing “demands” that you list your salary requirements, simply state that salary is negotiable.

3. …overly boast about your skills: think about what the company’s needs are, do you think they care that you were the recipient of an NBAA scholarship? It is, however, okay to list scholarship awards on your résumé.

4. …name drop. Unless, you already come highly recommended by someone they know and like. Your mentor may be well known in this industry, but not universally liked. You can use them on your list of references, however.

Tying it all together, this is what your cover letter could look like:

Jane Doe

14 Star Lane

Smithville, NC 27777 USA

Telephone: 919-555-1212

Cell Phone: 919-555-1213

Email: [email protected]

March 21, 2005

Ms. Ellen Snow

Human Resources Coordinator

FlyByNight Aviation, Inc.

1234 Orville Wright Lane

Serendipity, NC 27776

Re: Corporate Flight Attendant Opening [this is optional, but it can be helpful especially if the company has multiple openings available.]

Dear Ms. Snow:

Attached, please find a copy of my résumé for your review. I am interested in the position of corporate flight attendant listed online at http://www.flybynight.com.

I believe my three years of international flying experience along with my culinary background and language skills makes me the ideal candidate to serve FlyByNight’s distinguished clientele. Currently, I work as an independent contractor and have flown to top destinations in Europe as well as throughout the U.S. and Canada. FlyByNight’s need for a dependable, trained, and highly experienced team player is exactly the type of position I desire.

I look forward to meeting with you in person to discuss your particular needs and how I can help FlyByNight successfully carry out its mission as the best operator of private jets in the world. Feel free to contact me at your earliest convenience; I can be reached at 919-555-1212 or by on cell phone at 919-555-1213.

Sincerely,

Jane Doe

6 Essentials of Great Cover Letter Writing

Writing a great cover letter is not beyond anyone’s ability if they master the 6 essentials. But most people leave it to the last minute when they desperately need to send a cover letter and so spoil the job by rushing it. To help more people get it right these are the 6 essentials you need to know about:

1. Every cover letter must have a beginning, a middle and an end. This creates a natural flow that the reader will find easy to follow.

2. Cover Letters are all about communication so the language you choose must be appropriate to the reader – using some of their words, from an advert say, ensures they understand.

3. You want your cover letter to stand out from the others so you need to avoid following the same pattern and choice of words that others use.

4. Use positive phrases like ” I am confident that I have the skills you require…” rather than hesitant language such as ” I believe that I may have something to offer…”

5. The cover letter should complement and highlight points from your Resume and never be more than 1 page.

6.Every cover letter must be uniquely tailored to the individual job application with no typing or spelling mistakes.

These 6 essentials of great cover letter writing are the starting point and the framework. Working around that cover letter format you are aiming to be invited to an interview so you must ensure that you:

  • fully understand their needs;
  • can communicate the information they expect;
  • use colorful phrases to add spice and interest;
  • avoid the use of jargon, woolly phrases and intensifiers.

And of course preparation is everything.

This brief outline should demonstrate that writing a great cover letter is not beyond most people’s ability if they master these 6 essentials of great cover letter writing. Most of all it should not be left to the last minute when the cover letter is desperately needed as you run the risk of spoiling this important job by rushing it.

Example of Cover Letter Tactics That Give Your Cover Letters an Unfair Advantage

The problem for most job hunters is, not only has the job market changed dramatically, but so have basic job search tools like resume and cover letters. Today, everyone is working off the same examples and templates, and there are just too many competitors. If you’re not optimizing every piece of your application packet, someone else is, and when they interview, they will beat you.

Here is an example of cover letter tactics or two that will add kick to your cover letter and make you the candidate to beat:

1. Don’t talk in generalities. Precision is 7.2 times as persuasive as generalities (see what I mean). When you explain what you can do for the manager, back it up with numbers whenever possible, and make them as specific as information allows. “Hundreds of thousands” is better than lots. “More than 630,000” is better yet. And 649,261 is best (if the data backs it up).

Precision suggests that you’ve done the math. And you know what you’re saying. And precise numbers are typically more believable than SWAG’s. Get records if you can. If not, take the time to estimate from memory and do the math to figure out by number what you’ve achieved.

If you must guess, use the best guesses you can and remember how you put the numbers together in case someone asks. Finally, if you’re guessing, you may as well end your numbers in 7. It’s the most persuasive number for reasons that surpass understanding. And you’ll be implementing and additional example of cover letter tactics that your competition isn’t aware of.

2. If your application packet is going to be different on the inside, mark it as different on the outside as well. There are a variety of ways you can do this. If you want to use a regular first class envelope, mark it on the outside. You can write a note on it or use a red ink stamp. “First class mail” might be enough though you can be more creative. Try “The Information you requested is enclosed”. 

You can even use a different kind of envelope, manilla, 9X13 so you can mail your cover letter flat, or even special delivery if the employer is important enough to you. Just remember, all this will raise attention, its like tapping the recruiter on the shoulder in the middle of a conversation. Just make sure what you deliver on the inside merits the interruption.

That’s an example of cover letter tactics going outside the envelope. Just be certain that the job application you include inside lives up to the impression of the special mailer you create.